More Impact, Less Paperwork: Time Tracking for Non-Profits.

Streamline operations, ensure grant compliance, and maximize your impact with TimeTrex. Our powerful, easy-to-use time tracking and workforce management solutions are designed specifically for the unique needs of non-profits. Get started today and focus on what matters most—your mission.

Accurate Time Tracking for On-site and Remote Teams

Automated Timesheets

Eliminate the administrative burden of manual timesheets. Time is calculated automatically based on clock-in/out data, reducing human error and freeing up valuable time for your team to focus on mission-critical tasks.

Simplified Payroll Integration

Streamline your payroll process with seamless integration. TimeTrex automatically calculates total hours, overtime, and leave, preparing the data for your payroll provider and ensuring your team is paid accurately and on time, every time.

Employee and Volunteer Scheduling

Build and manage complex schedules for your entire workforce in one place. Create recurring shifts, manage rotations, and fill open slots for events with ease, ensuring you always have the right people where they need to be.

Cloud-Based Accessibility

Access your time tracking, scheduling, and reporting data from anywhere with an internet connection. Our secure, cloud-based platform ensures you have real-time information at your fingertips, whether you're in the office or in the field.

Comprehensive Reporting Suite

Generate detailed reports with just a few clicks. From grant-specific hour summaries to payroll exports and attendance records, our robust reporting tools provide the documentation needed for audits, board meetings, and strategic planning.

Leave Management

Track all types of leave, from paid time off and sick days to unpaid leave for volunteers. Employees can request time off through the portal, and managers can approve it, all within a centralized and transparent system.

Overtime Calculation and Alerts

Stay compliant with labor laws and manage your budget effectively. The system automatically calculates overtime based on your configured rules and can send alerts to managers when employees are approaching overtime limits.

Time Off Accrual Automation

Automatically calculate and accrue paid time off, sick leave, or other custom leave policies. The system handles complex accrual rules, saving time and ensuring accuracy.

Biometric Time Clock Options

Increase accountability and eliminate "buddy punching" with our biometric time clocks. Using facial verification you can ensure that the right person is clocking in, providing an extra layer of security for your organization.

Real-Time Dashboard

Get an instant overview of your workforce. The management dashboard shows who is currently clocked in, who is on a break, and who is absent, giving you a live look at your team's status at any moment.

Geofencing Capabilities

Set virtual boundaries around your worksites or event locations. Geofencing ensures employees can only clock in or out when they are within the designated area, adding a layer of accuracy for mobile time tracking.

User-Friendly Interface

Our system is designed to be intuitive and easy to use for everyone, from tech-savvy managers to volunteers who may be less familiar with technology. This minimizes training time and encourages adoption across your organization.

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See firsthand how TimeTrex can streamline your operations, control labor costs, and drive efficiency on every project. Start your free trial today and transform your non-profit organization.

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Seamless Payroll Integration for Flawless Compensation

Ensuring your dedicated staff is paid accurately and on time is a non-negotiable responsibility. TimeTrex streamlines this critical function through seamless integration with a wide range of payroll providers. The system automatically calculates total hours, overtime, and leave entitlements, preparing a clean and accurate data file for your payroll processor. This reduces the risk of costly errors and compliance issues, making your entire payroll process faster and more reliable.

Optimize Your Workforce with Intelligent Scheduling

In a sprawling resort, a multi-location restaurant group, or at an off-site catering event, how do you know your employees are actually where they’re supposed to be? TimeTrex’s mobile app uses GPS geofencing to create a virtual perimeter around your designated work sites. Employees can only punch in or out when their smartphone is within this approved area, giving you complete confidence that you’re not paying for time spent in the parking lot or at a coffee shop down the street.

Secure, Cloud-Based Access from Anywhere, Anytime

In today’s flexible work environment, your data needs to be as mobile as your team. TimeTrex is a secure, cloud-based platform that gives you real-time access to your workforce data from any device with an internet connection. Whether you’re a manager approving timesheets from home or an executive reviewing reports between meetings, you have the critical information you need at your fingertips, ensuring continuous and informed management.

Centralize and Simplify Leave Management

Managing time-off requests for both paid staff and volunteers can be a logistical challenge. TimeTrex centralizes and simplifies the entire leave management process. Team members can submit requests through their self-service portal, and managers can review balances and approve or deny requests with a single click. This creates a transparent, efficient, and paperless system for tracking all forms of leave, from vacation and sick time to unpaid leave.

Enhance Accountability with Biometric Time Clocks

For on-site operations, ensuring the integrity of your timekeeping data is vital. TimeTrex offers a biometric time clock option that uses facial verification to confirm an employee’s identity. This technology effectively eliminates the practice of “buddy punching” (when one employee clocks in for another), providing the highest level of accuracy and accountability for your workforce and ensuring you only pay for time actually worked.

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Saving businesses time and money through better workforce management since 2003.