Download the file
Select Download .ics File and save the calendar file somewhere easy to find, such as Downloads or Desktop.
California Payroll Calendar Download
California Payroll Calendar Download
California Payroll Calendar for 2026-2030
Download a self-hosted iCalendar file with California payroll dates, payroll tax deadlines, wage payment reminders, year-end reporting dates, pay data reporting reminders, and payroll banking holidays.
459
Payroll calendar events
2026-2030
Calendar years covered
9
Payroll categories included
2031
Trailing 2030 filing deadlines included
Start Here
The safest way to use the file is to import it into a brand-new Google Calendar. That keeps the payroll dates separate from your personal or company calendar, which matters because Google Calendar does not provide a clean one-click undo after an .ics import.
Important: fixed payroll dates belong in this calendar. Event-triggered obligations, such as new-hire reporting, final pay after termination, and semiweekly or next-day tax deposits, depend on your actual payroll activity and should be managed inside your payroll process.
Download the California Payroll Calendar
This is a single iCalendar file for California employers and payroll teams. It is hosted on TimeTrex.com and can be imported into Google Calendar, Outlook, Apple Calendar, and other calendar tools that accept .ics files.
california_payroll_important_dates_2026_2030.icsUse This Naming Format
Use a clear name that includes California, payroll, TimeTrex, and the covered years. That makes the calendar easy to find later in Google Calendar settings.
CA Payroll Deadlines - TimeTrex (2026-2030)- Use a unique color, such as orange or dark blue, so payroll dates stand out.
- Keep the calendar separate from your primary work calendar.
- If the calendar is not useful later, delete the separate calendar instead of removing hundreds of events one at a time.
What Is Included in the Calendar
The calendar is built for practical payroll operations. It includes dates for California payroll tax filings, federal payroll tax filings, regular wage-payment timing, year-end reporting, pay data reporting, information returns, payroll setup checks, payroll deduction checks, and banking holidays that can affect ACH payroll timing.
| Calendar Area | Events | What It Covers | Payroll Team Use |
|---|---|---|---|
| California payroll tax | 103 | EDD DE 88 monthly deposit reminders, quarterly DE 9/DE 9C windows, quarterly DE 88 deadlines, household-employer annual timing where relevant. | Keep EDD filings, deposits, and quarter-end payroll tax close items visible before delinquency dates arrive. |
| Federal payroll tax | 142 | IRS monthly deposit reminders, Form 941 deadlines, FUTA deposit checks, annual Forms 940, 943, 944, and 945 where applicable. | Coordinate federal deposits and returns with payroll close, accounting close, and year-end reporting work. |
| California wage payment | 120 | Semi-monthly latest regular payday reminders for wages earned from the 1st-15th and 16th-end of month. | Use as a statutory timing backstop when reviewing company pay calendars and payroll processing deadlines. |
| Payroll banking holidays | 55 | Federal Reserve holidays from 2026 through 2030 that can affect payroll funding, ACH settlement, and deposit timing. | Move payroll processing, approval, and cash-funding work earlier when bank settlement windows are shortened. |
| California payroll reporting | 11 | California CRD pay data report due dates and snapshot-period reminders for covered employers. | Prepare pay, hours, establishment, and workforce data before the annual reporting deadline. |
| California information returns | 12 | FTB paper and electronic information-return filing reminders if direct California filing is required. | Coordinate contractor and nonemployee compensation reporting with federal and state filing rules. |
| Year-end payroll | 6 | W-2/W-3, 1099-NEC, and California EITC notice timing tied to annual wage summaries. | Plan the January year-end rush and avoid missing employee, SSA, IRS, or California notice timing. |
| Payroll setup | 5 | January 1 review of California payroll rates, wage bases, withholding tables, minimum wage, and local wage checks. | Start each year with a payroll configuration review before the first payroll is processed. |
| California payroll deductions | 5 | CalSavers registration or exemption checks for newly mandated eligible employers. | Keep retirement-program setup and exemption status from getting lost during year-end work. |
How the Calendar Is Organized
Use the calendar as a layered reminder system. Some dates repeat monthly, some repeat quarterly, and some happen once a year. Each event is all-day so payroll teams can assign reminders, move internal prep work earlier, or add company-specific notes.
Monthly rhythm
Every month
California DE 88 monthly deposits, IRS monthly payroll tax deposits, semi-monthly California latest-payday reminders, and Federal Reserve holiday checks where applicable.
Quarterly rhythm
April, July, October, January
EDD DE 9/DE 9C and quarterly DE 88 deadlines, IRS Form 941 deadlines, FUTA liability checks, and extended filing dates where timely deposits allow extra time.
Annual rhythm
January through May
Payroll setup, W-2/W-3, 1099-NEC, Form 940 and annual federal employer returns, California EITC notice timing, FTB information returns, and CRD pay data reporting for covered employers.
Year-end and trailing dates
2030 work into 2031
The calendar includes early-2031 deadlines that belong to the 2030 payroll and reporting year, including Q4 2030 payroll tax filings and the 2030 CRD pay data reporting deadline.
EDD example
February 17, 2026
January 2026 California DE 88 monthly deposit deadline, shifted because the 15th falls before a legal-holiday adjustment window.
Quarterly example
November 2, 2026
Q3 2026 EDD quarterly deadline and IRS Form 941 deadline after the October 31 weekend adjustment.
CRD example
May 13, 2026
California pay data reporting deadline for Reporting Year 2025 for covered employers.
How to Import the File Into Google Calendar
Do this from Google Calendar on a desktop browser. The mobile app is useful for viewing the calendar later, but the import and new-calendar setup controls are easier to manage on desktop.
Create a new calendar
In Google Calendar, go to the left sidebar, select the plus sign next to Other calendars, then select Create new calendar.
Name it clearly
Use CA Payroll Deadlines - TimeTrex (2026-2030), set the time zone to Pacific Time if prompted, then create the calendar.
Import into that calendar
Open Google Calendar settings, choose Import & export, select the .ics file, choose the new calendar from the dropdown, then import.
Double-check before import: the calendar dropdown should show the new payroll calendar name, not your personal calendar. If the wrong calendar is selected, the imported events can be tedious to remove.
How to Edit, Hide, or Delete the Imported Calendar Later
The separate-calendar approach makes the import low-risk. You can keep the dates visible during payroll close, hide them when you do not need them, or delete the imported calendar if it does not fit your workflow.
Change the color
In the Google Calendar left sidebar, hover over the payroll calendar name, select the three-dot menu, and pick a color that stands out from your regular meetings.
Add reminders
Open calendar settings for the new payroll calendar, then add event notifications such as one week before and one day before for all-day events.
Hide or delete
Uncheck the calendar name to hide it. To remove it completely, open Settings, select the calendar, then use Remove calendar and Delete.
If you accidentally import twice: the cleanest fix is usually to delete the separate imported calendar and repeat the setup with a fresh calendar name.
What the Calendar Does Not Replace
Payroll calendars are helpful, but they do not replace payroll controls. Use this file as a deadline layer, then let your payroll system handle employee-specific, payday-specific, and company-specific rules.
Payday-specific
Semiweekly and next-day deposits
Federal and California deposit frequency can change based on actual paydays, tax liability, and withholding amounts. Those obligations need payroll-system monitoring.
Employee-specific
New hires and final pay
New-hire reports, independent-contractor reports, and final-pay deadlines depend on real employee or contractor events, so they are not listed as fixed annual dates.
Location-specific
Local wage rules
California city, county, and industry-specific wage rules can change by location. The January 1 setup reminder prompts a local-rate review each year.
Download Once, Then Keep Payroll Dates Separated
Import the file into a dedicated Google Calendar named CA Payroll Deadlines - TimeTrex (2026-2030). That gives your payroll team a visible deadline layer without permanently mixing hundreds of imported events into your main calendar.
California Payroll Calendar FAQ
Short answers for the questions payroll teams usually ask before importing a large .ics file.
Can I delete the imported dates later?
Yes, if you import the file into a separate Google Calendar. Delete that calendar to remove the imported events cleanly. If you import into your main calendar, removal is much harder.
Does this calendar update itself automatically?
No. This is an imported .ics file, not a subscribed live calendar feed. Refresh it against the latest agency dates before each year begins or when official rules change.
Why are some 2031 dates included?
Some deadlines in early 2031 belong to the 2030 payroll or reporting year, such as Q4 2030 filings and 2030 year-end reporting. Those trailing dates are included so the 2030 year is complete.
Does this include every California payroll obligation?
No. It focuses on fixed calendar dates. Event-triggered items, local rules, company-specific pay schedules, semiweekly deposits, and next-day deposits still need payroll-process controls.
Source Links Used for the Calendar
The calendar was compiled from official payroll, labor, tax, reporting, and banking-date sources. Future agency updates can change deadlines, so refresh the file before relying on it for a new year.
Disclaimer: The information provided on this webpage is for informational and planning purposes only and does not constitute legal, tax, financial, or accounting advice. While we strive to ensure the accuracy and timeliness of these compliance materials, payroll regulations and deadlines are subject to change and may vary based on your specific business location, employer status, or industry. This tool is provided on an “as-is” basis without any warranties, and users should independently verify all filing timelines and tax obligations with the appropriate government agencies, a qualified professional, or a certified tax advisor before making any financial or organizational decisions.
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Disclaimer: The content provided on this webpage is for informational purposes only and is not intended to be a substitute for professional advice. While we strive to ensure the accuracy and timeliness of the information presented here, the details may change over time or vary in different jurisdictions. Therefore, we do not guarantee the completeness, reliability, or absolute accuracy of this information. The information on this page should not be used as a basis for making legal, financial, or any other key decisions. We strongly advise consulting with a qualified professional or expert in the relevant field for specific advice, guidance, or services. By using this webpage, you acknowledge that the information is offered “as is” and that we are not liable for any errors, omissions, or inaccuracies in the content, nor for any actions taken based on the information provided. We shall not be held liable for any direct, indirect, incidental, consequential, or punitive damages arising out of your access to, use of, or reliance on any content on this page.
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