Free Medical Staff Time Clock With GPS

Introduction to Clinical Time Tracking

Efficiently managing clinical shifts is vital for hospital administration and accurate payroll. The Medical Staff Time Clock is designed specifically for healthcare professionals, including RNs, LPNs, MDs, and support staff. This digital log replaces manual timesheets with a secure, geolocation-aware system that tracks time against specific units (like ICU, ER, or Med/Surg) and specific duty codes.

By utilizing this comprehensive workforce management solution, staff can ensure their hours are logged accurately against the correct cost centers, while administrators gain real-time visibility into labor distribution.

Device Registration & Setup

Before logging your first shift, the Medical Staff Time Clock requires a one-time device registration. This ensures that the device is securely linked to your unique employee profile. You will need your official credentials to proceed.

Daily Shift Operations

Once registered, the dashboard becomes your central hub for time management. The interface is streamlined to allow for rapid status changes between patient care, administrative tasks, and breaks.

Clocking In

To begin a shift, select the Start Shift / Clock In button. You will be prompted to assign your time to a specific location and task. Accurate selection here is crucial for departmental budgeting.

Switching Duties

Clinical environments are dynamic. If you move from "Direct Patient Care" to "Charge Nurse Duty" or float to a different unit, use the Change Unit / Duty Code button. This ends the previous time block and immediately starts a new one without requiring a full clock-out.

Taking Breaks

To log a rest period, click the Break button. The timer will visually indicate "ON BREAK" status. When you return to the floor, simply click Return to Duty to resume tracking against your previous job code.

Reporting & Exports

At the end of a pay period, or whenever personal records are needed, the Medical Staff Time Clock offers robust export options directly from the dashboard. Look for the file icons located above the "Shift Logs" table.

Compliance & Safety Checks

The system integrates mandatory safety declarations to ensure hospital protocol compliance. When you select Clock Out, a modal will appear requesting shift notes (handoff information) and a mandatory checkbox.

You must check the declaration box stating: "I declare that I have completed all patient handoffs and sustained no injuries during this shift." This digital signature is recorded in the logs for liability and safety tracking.

Troubleshooting & Preferences

If you encounter issues or need to adjust your profile, use the Preferences menu (slider icon) on the dashboard.

Resetting Credentials

If you forget your 4-digit PIN, click the Forgot PIN? link on the login screen. For security purposes, you must verify your identity by entering your original registered Employee ID before the system allows you to set a new PIN.

Configuration Settings

Within the Preferences menu, you can also adjust the following settings to tailor the estimated earnings display:

• Hourly Rate: Update this if your base pay changes to see accurate "Est. Gross Earnings" on your dashboard.
• Pay Period Dates: Manually set the Start and End dates to filter your log view and PDF/Excel exports to a specific payroll cycle.