Why should I import the New York payroll dates into a new Google Calendar?

A separate Google Calendar keeps the 275 imported payroll events easy to hide, recolor, edit, or delete without mixing them into a primary calendar.

Can I create the new Google Calendar from a phone?

Use a computer browser for setup. Google Calendar new-calendar creation and iCalendar file imports are handled through the browser settings workflow.

New York Payroll Calendar Download

Q: Will the imported New York payroll dates update automatically?

No. This is a downloadable iCalendar import file, not a live subscribed calendar feed. After importing, Google Calendar treats the dates as editable events.

New York payroll calendar download

New York Payroll Calendar for Google Calendar

Download the TimeTrex New York payroll calendar for 2026 through 2030, then import it into a separate Google Calendar so state payroll filings, federal payroll tax dates, PFL reminders, UI checkpoints, and payroll processing holidays are easy to see, edit, hide, or delete later.

Download New York .ics File Open Google Calendar

Start With a Separate Payroll Calendar

The safest Google Calendar workflow is to create a new blank calendar first, then import the New York `.ics` file into that calendar. That keeps hundreds of imported payroll reminders out of your primary work calendar.

Use a name that is specific enough to find later in settings: NY Payroll Deadlines - TimeTrex (2026-2030). Add a description such as: Imported TimeTrex New York payroll deadline calendar. Safe to hide, recolor, edit, or delete separately from my primary calendar.

Important Import Note

This is a downloadable iCalendar import file, not a live subscribed calendar. Once imported, Google Calendar treats the dates as ordinary editable events. If a future TimeTrex file is updated, download the newer file and import it into a fresh calendar or replace the old calendar.

2026 First covered calendar year

2030 Last payroll year covered

8 January 2031 closeout events for the 2030 payroll year

13 Event categories across New York, federal, and banking-date reminders

What Is Included in the New York Payroll Calendar

The file is built for New York employers, payroll teams, HR teams, accountants, and operators who want fixed payroll compliance dates visible in a calendar view. It combines New York payroll tax and wage-reporting dates with federal payroll deadlines and payroll-processing holidays.

Calendar Area	Events	What It Covers	Payroll Team Use
New York payroll tax and wage reporting	21	Quarterly Form NYS-45 filing and payment dates for withholding, wage reporting, and unemployment insurance.	Keep quarter-end New York payroll tax and wage-reporting close dates visible before the filing window gets tight.
NY MCTMT employer reminders	21	Conditional quarterly Metropolitan Commuter Transportation Mobility Tax employer return dates.	Use only if the employer is subject to MCTMT; otherwise delete or hide these reminders after import.
NY optional ECET and ECEP	26	Quarterly Employer Compensation Expense Tax return reminders plus annual ECEP election deadlines.	Keep optional-program deadlines visible for participating employers and remove them if the company does not participate.
Federal payroll tax deposits	61	Monthly payroll tax deposit reminders for monthly schedule depositors, adjusted where applicable for weekends and legal holidays.	Use as a monthly federal payroll tax deposit checkpoint while still tracking company-specific liability-triggered rules separately.
Federal quarterly and annual payroll returns	54	IRS Form 941, FUTA deposit checkpoints, Form 940, W-2/W-3, and 1099-NEC payroll reporting dates.	Plan quarter-end and year-end payroll reporting work before January and April pressure builds.
Annual New York payroll setup	25	New York withholding table checks, minimum wage and salary threshold reminders, Paid Family Leave deduction updates, NYSAWW watch dates, and UI wage base checkpoints.	Create a January payroll configuration review before the first payroll of the year is processed.
NY public work certified payroll	2	Conditional reminders for covered public work and certain covered private construction payroll submission requirements that began in 2026.	Useful for covered contractors; delete these entries if public work certified payroll rules do not apply.
Payroll processing holidays and NY advisories	65	Federal Reserve payroll-processing holidays plus New York legal holiday advisories for Lincoln's Birthday and General Election Day.	Check ACH funding, direct deposit timing, bank cutoffs, tax-payment cutoffs, and internal payroll approval dates.

New York filings

NYS-45, MCTMT, and ECET

Quarterly New York items are aligned around the recurring quarter-end due-date pattern, with business-day adjustment logic for weekends and legal holidays.

Annual setup

PFL, UI, Wage, and Withholding

January 1 setup reminders help payroll teams review New York withholding tables, Paid Family Leave deductions, UI wage base changes, and minimum wage or salary threshold updates.

Operations

Banking Holidays

Federal Reserve holiday entries help teams avoid payroll funding surprises when ACH, direct deposit, banking, or tax-payment deadlines collide with holiday calendars.

Calendar Detail: Years, Categories, and Example Dates

The file contains 275 events. Most covered years contain 53 payroll reminders; 2026 has extra New York public-work and setup events, and January 2031 includes closeout dates that belong to the 2030 payroll year.

Calendar Year	Events in File	Why It Matters
2026	55	Includes first-year public-work electronic certified payroll reminders and 2026 New York payroll setup items.
2027	53	Recurring New York, federal, and payroll-processing dates generated from current calendar rules.
2028	53	Leap-year payroll and holiday timing is reflected in the calendar's date logic.
2029	53	Recurring payroll compliance dates remain visible for longer-range planning.
2030	53	Full final covered payroll year, including December deposit and year-end preparation reminders.
January 2031	8	Trailing Q4 2030 and 2030 year-end filing dates are included so the 2030 payroll year is complete.

Sample 2026 Dates Users Will See After Import

These examples show the level of detail inside the calendar. Each imported event also includes a short description and source links where available.

Example Date	Imported Event Examples	How to Use It
Jan. 1, 2026	NY payroll rate update; minimum wage and salary threshold update; PFL deduction year begins; UI wage base year begins; Federal Reserve holiday.	Review New York payroll settings before the first live payroll of the year.
Jan. 30, 2026	First NY electronic certified payroll submissions due for covered public work.	Keep only if the employer works on covered New York public work or certain covered private construction projects.
Feb. 2, 2026	NYS-45 Q4 2025; MCTMT Q4 2025; optional ECET Q4 2025; IRS Form 941 Q4 2025; Form 940; W-2/W-3 and 1099-NEC due dates.	Coordinate state quarter-end filings and federal year-end reporting in one view.
Mar. 31, 2026	NYSAWW/PFL annual rate watch.	Watch for annual Paid Family Leave deduction and benefit cap changes that affect the next payroll year.
Apr. 30, 2026	NYS-45 Q1 2026; MCTMT Q1 2026; optional ECET Q1 2026; IRS Form 941 Q1 2026; FUTA deposit checkpoint.	Plan quarter-end payroll tax filing and reconciliation before the deadline day arrives.
Jul. 31, 2026	NYS-45 Q2 2026; MCTMT Q2 2026; optional ECET Q2 2026; IRS Form 941 Q2 2026; FUTA deposit checkpoint.	Use as a midyear payroll compliance checkpoint.
Nov. 2, 2026	NYS-45 Q3 2026; MCTMT Q3 2026; optional ECET Q3 2026; IRS Form 941 Q3 2026; FUTA deposit checkpoint.	The Q3 deadline shifts because Oct. 31, 2026 falls on a Saturday.
Dec. 1, 2026	NY ECEP election deadline for 2027.	Decide whether the optional Employer Compensation Expense Program applies before the next year begins.

How to Add the New York Payroll Calendar to Google Calendar

Use Google Calendar in a desktop browser. Google Calendar's own help explains that new calendars are created from a browser, and `.ics` or `.csv` imports are handled through the Import & Export settings area.

Download the file

Click Download New York .ics File and save the file to your computer. If the browser opens the file instead of downloading it, use the browser save option.

Open Google Calendar

Go to calendar.google.com from a computer browser and sign in to the account where you want the payroll reminders to appear.

Create a new calendar

In the left sidebar, find Other calendars, select the plus icon, then choose Create new calendar.

Name it clearly

Use NY Payroll Deadlines - TimeTrex (2026-2030). Add a description that says it is an imported TimeTrex New York payroll deadline calendar.

Import into that calendar

Go to Settings, choose Import & Export, select the downloaded `.ics` file, then choose your new New York payroll calendar as the destination before importing.

Confirm and color-code it

Return to calendar view, toggle the new calendar on, and assign a color that stands apart from meetings, holidays, and personal events.

Recommended Google Calendar Setup

Name: NY Payroll Deadlines - TimeTrex (2026-2030)

Description: Imported TimeTrex New York payroll deadline calendar. Safe to hide, recolor, edit, or delete separately from my primary calendar.

Start in Google Calendar

How to Edit, Hide, or Delete the Calendar Later

Creating a separate Google Calendar is what makes cleanup simple. If the imported events are mixed into a primary calendar, deleting them later can become manual and time-consuming.

Hide temporarily

Toggle the calendar off

On the left side of Google Calendar, select the checkbox beside NY Payroll Deadlines - TimeTrex (2026-2030) to hide or show the imported events.

Edit one event

Open and save

Open a payroll event, make your company-specific note or date change, then save it. Imported events behave like editable Google Calendar entries.

Delete the set

Remove the calendar

Go to Google Calendar settings, select the New York payroll calendar, open Remove calendar, then delete it permanently if you no longer want the imported event set.

What to Delete After Import

Delete NY MCTMT reminders if the employer is not subject to MCTMT.
Delete optional ECET/ECEP reminders if the employer does not participate.
Delete public-work certified payroll reminders if the employer is not covered by those rules.
Delete reminders for payroll programs, wage orders, or employment types that do not apply to your business.

What Still Needs Payroll-System Controls

NYS-1 withholding deposits, PrompTax payments, IRS semiweekly deposits, IRS next-day deposits, actual paydays, local wage rules, tipped wage rules, and industry-specific requirements depend on payroll activity, tax liability, location, or employer status. Use this calendar as a planning layer, not as a substitute for payroll rules configured inside your payroll system.

New York Payroll Calendar FAQ

Short answers for the questions most payroll teams ask before importing a large payroll-date file.

Will the imported New York payroll dates update automatically?

No. This is a downloadable `.ics` import file, not a live subscribed calendar feed. After importing, Google Calendar treats the dates as editable events. If TimeTrex publishes a newer file later, download the updated file and import it into a new calendar or replace the old imported calendar.

Can I import the file on a phone?

Use a computer browser for setup. Google Calendar new-calendar setup and `.ics` import controls are designed for the browser settings workflow. After import, the calendar can appear in Google Calendar on other devices that sync with the account.

Why should I create a new Google Calendar first?

A separate calendar lets you hide, recolor, edit, or delete the imported payroll events without mixing them into your primary calendar. This is especially helpful because the file contains 275 events and reminders.

Why does a 2026-2030 calendar include January 2031?

Some January 2031 deadlines belong to the 2030 payroll year, including Q4 2030 and 2030 year-end reporting closeout items. Those trailing dates are included so the 2030 payroll year is complete.

Does this replace legal, tax, or payroll advice?

No. Use it as a planning aid. Confirm deadlines that apply to your company with your payroll provider, tax advisor, legal counsel, and the latest official agency guidance.

Source and Help Links

The calendar section links to the self-hosted TimeTrex `.ics` file, Google Calendar setup instructions, and official payroll, tax, labor, paid leave, and banking-date references used for the calendar categories.

TimeTrex New York .ics File Google: Create a Calendar Google: Import Events Google: Delete or Hide Calendars NY Withholding Due Dates NY DOL NYS-45 Reporting NY MCTMT Employer Tax NY ECEP and ECET NY Withholding Rate Changes NY Minimum Wage NY Paid Family Leave 2026 IRS Employment Tax Due Dates IRS Publication 15 Federal Reserve Holidays NY Electronic Certified Payroll NY General Construction Law Section 24

Disclaimer: The information provided on this webpage is for informational and planning purposes only and does not constitute legal, tax, financial, or accounting advice. While we strive to ensure the accuracy and timeliness of these compliance materials, payroll regulations and deadlines are subject to change and may vary based on your specific business location, employer status, or industry. This tool is provided on an “as-is” basis without any warranties, and users should independently verify all filing timelines and tax obligations with the appropriate government agencies, a qualified professional, or a certified tax advisor before making any financial or organizational decisions.

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Disclaimer: The content provided on this webpage is for informational purposes only and is not intended to be a substitute for professional advice. While we strive to ensure the accuracy and timeliness of the information presented here, the details may change over time or vary in different jurisdictions. Therefore, we do not guarantee the completeness, reliability, or absolute accuracy of this information. The information on this page should not be used as a basis for making legal, financial, or any other key decisions. We strongly advise consulting with a qualified professional or expert in the relevant field for specific advice, guidance, or services. By using this webpage, you acknowledge that the information is offered “as is” and that we are not liable for any errors, omissions, or inaccuracies in the content, nor for any actions taken based on the information provided. We shall not be held liable for any direct, indirect, incidental, consequential, or punitive damages arising out of your access to, use of, or reliance on any content on this page.

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